print fleet management

Print Fleet Management: The 10 Best Practices to Save Time & Money

As a business owner, you want to manage your business as efficiently as possible from top to bottom. However, for many companies, print spend can be one of the hardest and most time-consuming costs to keep under control.

Managing the complexities of your organisations printing network, is a specialist task that requires expert knowledge and a strategic approach. For this reason, print expenditure is often overlooked or dismissed as a high-cost necessity, but it doesn’t have to be that way.

By applying expert knowledge and taking control of your company’s entire printing network, Print Fleet Management can save you vital time and money that can then be applied elsewhere in your business. To help you understand how Printer Fleet Management could help your business to run more smoothly, here are 10 best practices that form part of the Printer Fleet Management service.

  1. By monitoring, analysing and managing your print spend; you can easily identify areas where money can be saved. An initial appraisal, independent of your hardware company, can help you to get your print spending back on track by taking some basic measures before more in-depth changes can be made.
  2. These money saving measures can be applied as part of a business-wide strategy to streamline your printing operations across all departments. The costs of a strategy implementation are also taken into account when developing your corporate plan.
  3. By carrying out regular detailed reporting, Print Fleet Management can help you to make constant improvements to the way you utilise your printing facilities. It can also help you to keep control on your spending in the long-term and avoid a return to previous budget-busting habits.
  4. Your printing equipment is a vital business tool. Printer Fleet Management helps you to measure the productivity of your current set-up to ensure that it is working at an optimum level for your business. From the printer settings, to the location and size of your equipment, every aspect is taken into account.
  5. Do you really need all of your current printing equipment? Applying printer intelligent practices can help you to identify inefficient aspects of your current printing set-up. You can then make any necessary adjustments to get your price-per-page costs under control. For example; desktop printers can often be costly and unnecessary when highly efficient shared printers are available.
  6. By using a Printer Management service, you can be sure that all your equipment is serviced and maintained on a regular basis. This means that any down-time is kept to an absolute minimum saving you even more time and money.
  7. It’s not just equipment that can cost you money; inefficient use of hardware by company staff can bump up your printing costs. Without expert knowledge of print management strategy, these costs can be hard to measure. Printer Fleet Management is the perfect way to ensure that your staff members are trained to use your equipment in the most efficient way.
  8. With modern equipment and software many processes can be automated giving you and your workers more time to concentrate on the day-to-day running of your business.
  9. Not all suppliers of printer parts and consumables operate in the same way. A Print Management service will be able to manage your suppliers based on a service level and price that suits the requirements of your business.
  10. An inefficient printer or out-of-date printing network can often be improved by applying the latest software updates. As part of your Printer Management package, the most efficient software for your individual set-up will be applied and kept up-to-date on an ongoing basis.

By applying these measures, you will be amazed at the immediate and future savings that can be made across your corporation. For more information, contact your local PrintSync branch today.